2014-2015 EnviroBus Buck Transportation Grant Applications Now Available

2014/2015 “Student of the Year” Nominations Now Being Accepted!
January 15, 2015
Spring 2017
April 10, 2017

2014-2015 EnviroBus Buck Transportation Grant Applications Now Available

The EnviroBus Buck Transportation Grant Program provides grants for school bus excursions, offering students the opportunity to learn about environmental education using a hands-on approach during visits to host sites which promote environmental stewardship. The grant covers school bus transportation fees only. Lunch/meals, entrance fees, and substitute teacher fees are not covered. Teachers are encouraged to find creative ways to fundraise to cover additional fees. Consideration will be given to all qualifying applications and only one grant per teacher per year will be awarded. If there are still remaining funds available after all eligible applicants have been awarded, multiple grants may be awarded to a single teacher that has met all the requirements. Multiple grant award MAY NOT BE USED ON THE SAME DAY.

A list of participating host sites has been created in good faith on the part of MEEC and our sponsors; however, if for any reason the site selected is unable to accommodate the school, MEEC staff will work with the teachers to make arrangements to visit an alternate host site.

MEEC “DREAM SITES” ARE NO LONGER AVAILABLE AND TEACHERS WILL NEED TO SELECT THEIR FIELD TRIPS FROM OUR CURRENT LIST OF HOST SITES. NEW SITES HAVE BEEN ADDED THAT WERE PREVIOUSLY POPULAR DREAM SITES

General Rules & Guidelines

1. Once the judging has been completed, grant recipients will receive a formal award letter along
with an information packet for the EnviroBus Buck Transportation Grant host site selected via
email. The packet will include all contact information necessary for the recipient to schedule
the field trip. Non-awardees will be notified via email indicating why your grant application was
denied.

2. DETERMINING GRANT AWARD SITES: teachers have an opportunity to list a 1st and 2nd choice of
where they would like to visit on the Grant Application. MEEC determines which choice you will
receive based upon the overall total cost of all choices then makes the selection to best
maximize the budget so that all eligible grant applicants are awarded a field trip.

3. Grant recipients are responsible for setting up all travel arrangements, which include, but are
not limited to:
a. Obtaining District Board and/or Principal approval.
b. Providing MEEC with a COPY OF THE ACTUAL SCHOOL DISTRICT ROUND TRIP
TRANSPORTATION COSTS FROM YOUR SCHOOL AND TO/FROM YOUR REQUESTED SITE
(INCLUDING TOUR TIME, DEPARTURE/ARRIVAL PRE-TIMES). IF YOU ARE UNABLE TO SECURE A
WRITTEN ESTIMATE FROM YOUR TRANSPORTATION DEPARTMENT, A GOOGLE, MAPQUEST OR
SIMILAR PRINTOUT THAT INCLUDES ROUNDTRIP MILEAGE AND YOUR DISTRICT
TRANSPORTATION COSTS (PER HOUR OR PER MILE) WILL BE ACCEPTED. MEEC IS NOT LIABLE
FOR UNSCHEDULED STOPS/ADDITIONAL CHARGES INCURRED THAT WERE NOT INCLUDED IN
THE ORIGINAL GRANT APPLICATION COSTS SUBMITTED.

c. Coordinating the field trip date with the host site contact personnel.
d. Notifying MEEC Program Specialist of planned field trip date.
e. Notifying MEEC of any changes to the host site. You must notify MEEC immediately if you are, for
any reason, visiting a site that was not authorized on your grant award letter. Failure to do so
may result in none-payment from MEEC.
f. Providing chaperones: a minimum of one for every ten students. (Note: If sufficient chaperones
are not provided, the host site may cancel the field trip at their discretion).
g. Ensuring that MEEC is billed for the cost of school bus transportation by June 30, 2015
Deadline.
h. ALL TRANSPORTATION INVOICES MUST INCLUDE TEACHER NAME, SCHOOL, AND DATE OF TRIP
TO PROCESS PAYMENT IN A TIMELY MANNER. MISSING INFORMATION WILL CAUSE A DELAY IN
PAYMENT PROCESSING AS THE INVOICE WILL BE RETURNED TO THE REQUESTEE FOR
COMPLETION.

i. Send transportation invoice to: MEEC – EnviroBus Buck Grant Program,
14306 Park Avenue, Victorville, CA 92392

4. Grant recipients may transfer/share the grant to/with another educator from the same
school site. However, the original number of buses requested may not be exceeded nor the
destination site. Please notify MEEC of any such changes immediately. YOU MAY NOT USE
MEEC EBB FUNDS TO VISIT A SITE THAT IS DIFFERENT THAN THE SITE INDICATED ON YOUR
AWARD LETTER (SUCH AS SECOND CHOICE.)
You must notify MEEC immediately
if you are exchanging sites with another teacher from your school who has received an EBB
Transportation Grant Award. MEEC is not liable to cover these charges without prior MEEC
authorization for the change.

5. Distance traveled by bus from school to host site and back may not exceed 250 miles. (Meaning,
the round trip mileage total may not exceed 250 miles.)

6. EnviroBus Buck Transportation Grants must be scheduled to occur within the school year the
grant is awarded. If for any reason the grant is not used in the school year it is awarded,
allocated funds will be forfeited. NO EXCEPTIONS!

6. Due to the high cost of fuel, school district transportation should be used for all trips.
Exceptions may apply and MEEC should be notified immediately. MEEC is not responsible for
District bus services and does not approve/disapprove which school transportation service
your School District chooses to use, but the MEEC Executive Board reserves the right to
approve/disapprove the use of charter bus services on a case-by-case basis.

7. Liability Clause: MEEC & its agents are released from any and all liabilities which may arise from
participation in a field trip. MEEC field trip liability form required for each student and submitted
one week prior to the scheduled field trip or grant may be forfeited.

8. Grant recipients are required to submit a program evaluation form after the field trip along with
3 student field trip evaluation forms. PLEASE DO NOT SEND MEEC ONE FOR EACH STUDENT. YOU
MAY SEND A PACKET FROM ALL YOUR STUDENTS DIRECTLY TO THE HOST SITE.